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Job Details

Administrative Assistant
S2206610A
Office Support
Facilities Management-SMS
NA
.Springfield

The function of this position is to assist the Executive Director of Facilities Management in maintaining the smooth and efficient operation of the Department of Facilities Management

Salary: $4,233.09/month

Read the Position Description

1)  High school graduate or equivalent; AND

2)  Any one, or any combination that totals 5 years from the following:

a.  college course work in business, finance, accounting or a related field:
-60 semester hours or an Associate's degree = 1 year
-90 semester hours = 2 years
-120 semester hours or a Bachelor's degree = 3 years
-Master's degree or higher = 4 years; OR
 
b.  progressively responsible professional, managerial and supervisory experience that included experience in the areas such as supervising staff or job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles

*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2.
 
Condition of Employment:  Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.
 
  1. Ability to develop appropriate criteria, methods, and procedures to be utilized in order to solve problems.
  1. Ability to work independently.
  1. Excellent oral and written communication skills.
  1. Thorough understanding of the University, School of Medicine, and departmental policies, procedures, concepts, and laws in order to function effectively.
  1. Must possess above average organizational abilities, including the ability to determine priorities in daily activities, both for short and long-range projects.
  1. Initiative, creativity, and self-motivation are essential in order to complete assigned tasks, as well as the willingness and ability to act independently.
  1. Ability to handle multiple projects efficiently is essential.
  1. As a member of the central administrative service unit, the incumbent must demonstrate a willingness to assist others within the department and within the School whenever possible.
  1. Ability to maintain confidentiality when working with sensitive issues or confidential information.
  1. Ability to work with financial information associated with the operations and function of Facilities Management.
  1. Sensitive to the needs of underrepresented minority populations.
12 months
Non-Represented
06/27/2022

Please Read the Position Description for this specific vacancy to ensure that you are interested.  To apply:

  1. Select the 'Apply to Job' button at the bottom of this posting.
  2. Complete the application forms attached to the vacancy

Upon completion of ALL bulleted items, you will have officially applied for this position and your application materials will be reviewed.

  • Civil Service Application Package
  • Upload (if applicable): Transcripts; Military Discharge Documents to qualify for veterans preference points (use 'Upload Documents' link at bottom of 'Application Materials' page)

If at any time during the completion of these forms, you wish to return to this screen to review this list, simply use the 'Job Details' link at the bottom of the 'Account/Application' page.

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